Registering with the Disability Support Service
Student can register with the DSS at any time but we would strongly advise students who need supports for lectures and exams to register with the Disability Support Service (DSS) as early in the academic year as possible.
Who can register with the DSS?
Students with the following disabilities/learning differences/health conditions can register with the DSS:
- Asperger's Syndrome/Autism
- Blind/Vision impaired/Sight loss
- Deaf/Hard of hearing/Hearing loss
- Dyspraxia/Development Co-ordination Disorder (DCD)
- Mental Health Condition
- Neurological Condition
- Physical Disability
- Significant Ongoing Illness
- Speech and Language difficulty
- Specific Learning difficulty/difference (e.g. dyslexia, dyscalculia)
If you have already indicated a learning difference/disability/health condition on your CAO form for this year, the DSS staff will have this information and documentation if provided. However you will still need to register fully with the DSS to avail of supports.
Early needs assessment
We encourage students who may need an academic personal assistant, sign language interpreters, access to campus/buildings, or mobility training to email firstname.lastname@example.org for an early needs assessment meeting in July/August.
Please note that lecture timetables are usually only available a few days before each semester starts are subject to change over the first 2-3 weeks of each semester which means that not all supports can be finalised in advance.
In order to register for supports from the DSS students have to fill out an online registration form, provide suitable documents as evidence of your disability/learning difference/health condition, and attend a meeting to fully register with the DSS.
Step 1 - Online Registration form
The online form is available through a personalised link that will be sent to new students’ myCIT email in the first week of Semester 1. You can also request the registration email at any point after this week or the registration form in an alternative format by emailing email@example.com
Step 2 Documents
Students can scan in documents and attach to the online DSS registration form, or email them to firstname.lastname@example.org or you can give a photocopy of your documents with evidence/diagnosis of your learning difference, health condition or disability into the Access Service (Student Centre) where the DSS is based. If you have already submitted your documents to the CAO you do not need to bring in another copy unless you have new or updated information.
Please submit as much information as possible including full diagnosis - we do not generally accept GP letters - see below for more details.
|ASDD/ Asperger’s syndrome||Full diagnosis documentation by psychiatrist/psychologist /neurologist/ pediatrician|
|ADHD / ADD||Consultant psychiatrist / psychologist /neurologist/ pediatrician report|
|Blind/ Vision impaired||Ophthalmologist /ophthalmic surgeon; Visiting teacher letter|
|Deaf / hard of hearing||Audiogram from qualified audiologist / ENT consultant|
|Dyspraxia /DCD||Educational psychologist’s report and occupational therapist/neurologist/chartered physiotherapist report|
|Mental health issues||Consultant Psychiatrist on specialist registrar report|
|Physical, medical conditions and ongoing illnesses||Report from a relevant consultant such as orthopaedic, neurologist, endocrinologist, speech and language therapist, etc.|
|Specific learning differences (dyslexia / dyscalculia)||Full educational psychologist report|
Generally GP letters are not accepted as evidence for regsitering with the DSS unless they are verifying a diagnosis from an appropriate professional for certain medical conditons/disabilities - please download this information and form which will explain this in more detail:
Please note that the GP evidence of disability form is not acceptable for the Fund for Student with Disabilities - if you require support from the DSS which draws on this fund we will require the original documentation as listed in the table above.
Please email email@example.com if you have any query about your documentation.
Step 3 Go to a Meeting
To complete your registration with the DSS you must attend a meeting with one of the DSS staff. Depending on the supports you might need you can choose to have a full needs assessment meeting or an exam supports only meeting. Students with specific learning differences will be expected to attend a group meeting of students who need similar supports and this also has a one to one part where you can discsuss your individual supports with a DSS staff memeber. This meeting will confirm what supports you are entitled to and will allow us to apply for funding for you from the Fund for Students with Disabilities if you are eligible.
- What is a Needs Assessment meeting?
This is a meeting where you and the DSS make a plan of supports for the year such as access to buildings, sign language interpreters, note taking support, personal assistants, exam supports, equipment, and informing lecturers.
- What is an Exam Supports Only meeting?
If you think you will only need exam supports while at CIT and also want us to inform your lecturers we will ask you to come to a meeting where we will confirm your supports.
- What does No Supports mean?
Some students may decide when registering that they do not want any supports or just want to let the DSS know about their details in confidence. Students are welcome to use the link at any time to complete their registration and ask for a meeting.
This then completes your registration with the Disability Support Service. You may need to attend a meeting with Assistive Technology and/or Learning Support if the DSS identify you need further support from these areas.
Exam supports – registration deadline
Please note in order for the DSS to confirm with the Exams Office what exam supports a student is entitled to, students must register fully with the DSS (includes going to a meeting) by these dates:
- Semester 1 exams: Friday 28th October 2016
- Semester 2 exams: Friday 10th March 2017
- (Repeat) August exams: Friday 7th July 2017
Once registered DSS Students will have to email the Exams Office firstname.lastname@example.org directly for each exam session to confirm what supports they wish to use for their end-of-semester exams by a certain date. For more details please see the CIT Exams page